(Terms to Know)
Classification of Students-A student who has completed less than the equivalent of 31 semester credit hours is classified as a freshman. Completion of 31 or more credit hours classifies a student as a sophomore.
Credit Hours-Credit hours are standard units of measure for college work. Fees are based on credit hours. The number of credits for a course does not necessarily equal the number of hours that the course meets in one week. The number of credits for each class is listed in the catalog with each course description.
Electives-Most degree programs at Terra State require students to enroll in courses called electives. An elective is a course that a student chooses to take from a list of several course options.
Enrollment Status-To be considered a fulltime student for enrollment and financial aid purposes, a student needs to be enrolled for at least 12 credit hours. A part-time student is someone enrolled for less than 12 credit hours. Federal Stafford Student Loan recipients must be enrolled in at least six credit hours to be considered at least half-time.
Prerequisites-A prerequisite is a course that must be completed before students can take the next course in a sequence. If a course has a prerequisite, that requirement is included in the course description. A co-requisite is a course that should be taken at the same time as another course.
Academic Forgiveness Policy
A student who has been absent from the college for two consecutive academic years or who has changed majors may petition once for “Forgiveness.” If approved, qualifying “D” or “F” grades are forgiven. Forgiven grades will be designated as an FS or FG on the student’s transcript, but are not calculated in the GPA.
To qualify, a minimum of 20 credit hours must have been satisfactorily completed, and the student must have maintained at least a 2.5 GPA (all grades being C and better) since re-enrolling or changing majors.
Academic integrity and honesty are basic values of Terra State Community College. Students are expected to follow standards of academic integrity and honesty. Academic misconduct implies dishonesty or deception in fulfilling academic requirements and includes, but is not limited to, cheating, plagiarism, or the furnishing of false information to the college or a college affiliate in academic related matters. An affiliate of the college is any person, organization or company that works in conjunction with Terra State Community College for the purposes of assisting students in fulfilling their academic requirements. The term “cheating” is defined in Article I, section 15 of the Student Code of Conduct. The term “plagiarism” is defined in Article I, Section 16 of the Student Code of Conduct. Any student found to have committed academic misconduct is subject to the disciplinary sanctions outlined in Article IV of the Student Code of Conduct.
A student will be placed on academic probation status if the student’s cumulative grade point average falls below the established minimum of 2.0.
Students are notified by e-mail of their probation statuss and it is also noted on their academic transcript.
Students have until the next review to raise the GPA. At the end of the first probationary period, the college determines whether to lift the academic probationary status, continue the student on academic probation, or to recommend academic suspension.
A student may be continued on academic probation if the semester grade point average is raised to a 2.0 or higher, but the cumulative grade point average remains below a 2.0.
Students placed on academic probation must schedule an appointment with an academic advisor to develop an academic plan and determine the course load for future semesters.
If a student on academic probation does not raise his/her cumulative grade point average above the required minimum, or does not earn at least a 2.0 term GPA, then the student is suspended from the college for a period of at least one term.
Students are notified of their suspension by e-mail and through a notification letter. Students who are suspended from the college on academic grounds may not re-enroll for at least one full academic term. This suspension is intended to allow the student time to thoroughly reassess his or her goals and performance capabilities.
Prior to re-enrolling at the college, suspended students must visit with an academic advisor. Students will complete an academic improvement plan with the advisor.
A student may appeal a decision of academic suspension to the Registrar. The appeal must be in writing and should document any unusual circumstances and also explain an improvement plan. The Registrar may act to reinstate the student’s eligibility on a probationary status or deny the appeal.
Students who plan to graduate at the end of two years should follow the associate degree curriculum plan for their program listed in the college catalog. To graduate in two years, most programs require 15-18 credit hours per semester. Students wishing to register for more than 20 credit hours (full-time overload status) must consult with their academic advisor prior to registration and need to obtain permission from their academic dean. Part-time students should consult their advisors each term for assistance with scheduling.
Credit Hour Enrollment Guidelines:
|12 or more
||Less than 1/2 Time
Beginning the first day of the session in which a class is offered, students must obtain the instructor’s permission to add the class.
Students adding a class are responsible for attending the next class meeting, or in the case of a distance learning course, to immediately email the instructor upon adding the course.
Regular and prompt attendance is expected of students at scheduled class meetings or other activities assigned as part of a course of instruction. Regular attendance may be required in programs when mandated by accrediting or other regulatory agencies.
Instructors publish their own attendance policies in their syllabi. Instructors will use the published policy to determine whether a student is marked absent or present. Instructors may use, but are not limited to, any of the following guidelines developed by the United States Department of Education in determining attendance:
- Physical class attendance where there is direct interaction between instructor and student
- Submission of an academic assignment
- Completing an examination, interactive tutorial, or computerized instruction module
- Participating in a study group assigned by instructor
- Participating in an online discussion about academic matters; merely logging into a distance or hybrid course is not sufficient evidence of attendance
- Initiating contact with instructor to ask a question about the academic subject matter
If a student has been absent during the entire first seven calendar days of the class session they will be dropped from that class.
Change of Major
Students wishing to change majors should do so through the Student Records Office. Students should update their major, if necessary, prior to being advised for an upcoming registration.
Registration begins approximately 9 months in advance of the start of the term. Online registration for current students are available 24 hours a day, seven days a week on the Terra State web site, www.my.terra.edu.
New students should contact the Office of Admissions and Advising, located in Building A, Roy Clay Hall, Room 100, at 419.559.2345 regarding academic advising procedures for new and returning students. New students must meet with an Academic Advisor and complete orientation before they can register for classes.
Continuing students may contact either their Faculty or Academic & Career Advisor. Advisor contact information is located in Banner Self-Service under the Student tab, Student Records, view Student Information. To make an appointment with an Academic Advisor call Academic Advising at 419.559.2345.
Class schedules are located on the Internet at www.terra.edu and on Banner Self-Service under the Student tab, Registration, Look-up Classes. These schedules contain course numbers, course titles, credit hours for each course and days and times each class is scheduled to meet.
Complete Withdrawal from College
If you must leave school for any reason, be sure to officially withdraw from classes through Banner Self-Service at Add/Drop Classes. Complete withdrawal is not an automatic process that occurs if you stop attending classes, nor is it a process that will be completed for you. Failure to officially withdraw will result in failing grades.
Course Repeat Form
Students may repeat courses taken at Terra State to improve their original grade. After successfully repeating a course, the student must file a Course Repeat form so that the previous grade will be removed from the cumulative totals. Forms are available in the Student Records Office and online. Note that the original course will remain on the transcript, but the grade will appear as an FS (forgiven grade). Only one course repeat per course is allowed.
On occasion, one course may be substituted for another course of the same type. Students should discuss a course substitution with their advisor; upon agreement, the advisor will contact the appropriate dean to begin the course substitution process. A Course Substitution Form must be completed and signed by the appropriate dean, and filed with the Student Records Office.
The Dean’s List is an academic honor conferred only on the students who have accomplished an extraordinary level of academic achievement each term. Students meeting the following requirements qualify for the Dean’s List and receive an official letter from the college acknowledging their success:
- Registered for 12 graded credit hours or more; “S” and “U” grade hours are excluded
- Term grade point average of 3.50 or higher.
- No “F” grades received during the term.
- No “I” (incomplete) grades received during the term.
Distance learning (DL) courses allow students more flexibility in managing their time for studying and completing coursework, outside of a traditional classroom. In distance learning courses, students can take part in their learning despite barriers related to time or place.
There are two types of distance learning courses offered at Terra State: Hybrid (H), and Virtual (V). Hybrid courses offer a mixture of on-campus, in class activities and online coursework. Quasi-virtual courses require the majority of the coursework to be completed in an online environment, but also require the student to come on campus once or twice for a major exam or project. Virtual courses are completed 100 percent online and will not require the student to come to campus. All distance learning classes use Terra’s Learning Management System (LMS) to deliver online coursework. Students can view lectures and presentations, complete quizzes and participate in discussions in the LMS.
DL courses are listed in the course schedule published each term. Students must have a computer with a current web browser and an active high-speed internet connection to succeed in DL courses at Terra State.
Students may withdraw from a course by dropping the course through Banner Self-Service. A grade of “W” (Withdrawal) will only be issued when the student withdraws prior to 75% of any instructional part of a course. After 75% of a course is complete, students cannot withdraw from a course and will receive the grade that they earn. In order to be eligible for any possible tuition refund, students must officially withdraw from a course. Refund procedures and timeframes are identified within the Fee Policies section of the College Catalog.
A Grade Report is available to students through Banner Self-Service, under Student, then Records. This report includes grades for the current term. It also includes earned hours, quality points and grade point average for both the completed term and the student’s cumulative program at Terra State Community College. Please refer to Banner Self-Service for final grades.
All financial obligations to the college (Instructional fees, general fees, laboratory fees, library fines, etc.) must be paid and all college equipment returned before grades will be released.
Grade Point Average
Grade point average (GPA) is determined through a series of calculations. First, course points are calculated by multiplying the credit hours for the course by the number of points assigned to the earned course grade (A=4, B=3, C=2, D=1) (credit x grade points = points). Next, all points are totaled and divided by the total graded credit hours attempted. On the Terra State transcript, the total number in the “PTS” column is divided by the total number in the “HRS” column to calculate the GPA. The following example illustrates the GPA calculation:
||Credit Hours (HRS)
GPA = 36 ÷ 12 = 3.00
At the close of each term and upon completion of a course, each instructor reports a letter grade indicating the quality of a student’s work. Points for each semester hour of credit earned are assigned according to the following system:
Grades may also be assigned or automatically placed on the student’s transcript due to evaluations of alternative credit, transfer credit, or through student action. These are not computed in the GPA. These include the following:
|Previous Training or Work Experience
|No Grade Reported
Incomplete: An “I” (incomplete) is recorded when circumstances beyond the control of a student prevent the student from completing course requirements during a term. An “I” is assigned when the student has arranged, with the instructor, a specific plan for fulfilling the course requirements.
Incompletes are given based on the judgment of the instructor. Students have six weeks after the beginning of the next term to complete the coursework, otherwise a grade of “F” is recorded.
Exception: Incompletes received in the spring term may be resolved within six weeks after the beginning of the following fall term. Otherwise, a grade of “F” is recorded.
Audit: An “AU” is recorded on a student’s permanent record when a student audits a class. When auditing a course, the student pays full tuition and attends for informational instruction only, understanding that no credit may be earned or claimed later. The student is not required to submit assignments or take examinations, although this participation will help the student gain knowledge of the subject.
The “AU” grade is not included in the cumulative grade point average and does not apply to graduation. Audit status forms are available in the Student Records Office. Students may change an audit status to credit status before the end of the second week of classes. Students wishing to change from credit status to audit status may also do so before the end of the second week of classes.
Satisfactory/Unsatisfactory: A grade of “S” (satisfactory) or “U” (unsatisfactory) is given for select courses. (Grades of A, B, C, D or F cannot be substituted for S/U courses.) These grades are not computed in the grade point average.
Associate Degree Programs
Students planning to earn an associate degree at Terra State Community College must:
- Successfully complete all credit hours, or equivalent work, in the degree program.
- Earn a minimum of 2.0 cumulative grade point average in the technical area or pathway/major, and earn a minimum of 2.0 cumulative grade point average overall.
- Earn at least one-fourth of total credit hours required in the major with courses taken at Terra State.
Petitioning for an Associate Degree
Students nearing the completion of an Associate degree need to petition for graduation. Consideration for graduation does not occur automatically. Students initiate the process by applying to graduate through Banner Self-Service. All students should apply to graduate at least one academic term prior to the projected graduation date. Students applying for more than two programs must consult with the Student Records Office.
Graduate candidates can purchase the cap and gown from the College Store in April prior to the May commencement ceremony.
Students planning to complete a certificate at Terra State Community College must:
- Complete all credit hours, or equivalent, in the certificate program in which enrolled.
- Earn a minimum of 2.0 cumulative grade point average in all “technical study” courses required, and earn a minimum of 2.0 cumulative grade point average overall.
- Earn at least one-fourth of all total credit hours required for the certificate program with courses taken at Terra State.
Petitioning for a Certificate of Proficiency
Students nearing the completion of a certificate program need to petition for the certificate. Consideration for the certificate does not happen automatically. Students initiate the process by applying to graduate through Banner Self-Service. All students should apply to graduate at least one academic term prior to the projected graduation date. Students applying for more than two programs must consult with the Student Records Office.
Certificate candidates are invited to participate in commencement. They can purchase their gown from the College Store in April prior to the May commencement ceremony.
Honors are awarded to graduates who achieve the following cumulative grade point averages (GPA):
||Cumulative Grade Point Average
|magna cum laude
|summa cum laude
For students intending to graduate at the end of Spring term and to participate in May commencement activities, honors recognition is based on the cumulative grade point average through the previous Fall term.
Prerequisites Skills Policy
Students who test into developmental English or mathematics on the placement assessment of basic skills or the ACT college examination will be required to enroll in the appropriate developmental course(s). Students may not enroll in any course that requires college level skills in that area, or that has a college level prerequisite course in that area, until they have successfully completed the appropriate developmental course(s).
For example, students who test into developmental mathematics will be required to enroll in the appropriate developmental mathematics course. Students may not enroll in a higher level mathematics course unless they have successfully completed the appropriate developmental mathematics course.
Students may not enroll in any course that requires college level reading until they have successfully completed the appropriate developmental English course.
Any degree-seeking student who is not taking English, mathematics or a course requiring college-level reading skills may take up to 20 hours before pretesting.
Student Permanent Record Changes
It is very important for students to keep the college informed of any changes in contact information. Students can change their address, telephone number or personal email address contained in their permanent record by visiting the Student Records Office, in Building A, Room 200. Students may also change the aformetioned information by going to www.terra.edu and completing a revision form. The form can be emailed using a Terra State email address to firstname.lastname@example.org.
Student Record Privacy
Family Educational Rights and Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are:
- The right to inspect and review the student’s education records within 45 days of the day the college receives a request for access. Students should submit to the registrar, dean, head of the academic department or other appropriate official, written requests that identify the record(s) they wish to inspect. The college official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the college official to whom the request was submitted, the official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading. Students may ask the college to amend a record that they believe is inaccurate or misleading. They should write the college official responsible for the record, clearly identify the part of the record they want changed and specify why it is inaccurate or misleading. If the college decides not to amend the record as requested by the student, the college will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the college in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the college has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. [Optional] Upon request, the college discloses education records without consent to officials of another school, upon request, in which a student seeks or intends to enroll. [Note: FERPA requires an institution to make a reasonable attempt to notify the student of the records request unless the institution states in its annual notification that it intends to forward records on request.]
- FERPA permits non-consensual disclosure of education records, or personally identifiable, non-directory information from education records, in connection with a health or safety emergency under CFR 99.31(a)(10) and § 99.36 of the FERPA regulations. In particular, CFR 99.36 (a) and (c) provide that educational institutions may disclose information from an education record “to appropriate parties in connection with an emergency if knowledge of the information is necessary to protect the health or safety of the student or other individuals” and that the exception will be “strictly construed.” Congress’ intent that the applicability of this exception be limited is reflected in the Joint Statement in Explanation of Buckley/Pell Amendment,120 Cong. Rec. S21489 (Dec. 13, 1974). This exception is temporally limited to the period of the emergency and generally will not allow for a blanket release of personally identifiable information from a student’s education records.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by State college to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, S.W., Washington, DC, 20202-4605.
Release of Student Record Information
Students may release their personally-identifiable information to others through the FERPA Release form located in Banner Self-Service under the Student tab, Student Account, FERPA consent. Specific information must be selected which may include transcripts, financial/billing, attendance, grades, honors, and gpa. The name and address of the person to receive the information and the purpose for releasing this information must be entered on the form. The FERPA Release is only applicable through the end of the current calendar year, or until the student set expiration date, which must be prior to the end of the calendar year. This release date may be adjusted through the academic year by using Banner Self-Service.
Releasing Directory Information
Directory information is considered to be students’ names, addresses, and telephone numbers; email addresses; photographs; dates of attendance; grade levels (first or second year students), enrollment status and ranks; degrees, honors and award; high schools and other colleges attended.
The College does release directory information to other educational institutions for the purpose of providing Terra State students and graduates information about further educational opportunities. Directory information may also be released to other outside entities due to the Ohio Sunshine Law, Ohio Public Records Act R.C. 149.43(B). The following information may be released for those students who are included within the directory information release listing: name, address, grade level, and major/field of study.
Students who want to be excluded from the directory information releases can complete a form at the Student Records Office. This change will then be processed by the Student Records Office. Please note that if the release is set to “no,” your student name will not be included in newspaper articles for Dean’s List or for graduation, including the commencement program.
Obtaining an Academic Transcript
A permanent academic record is maintained in the Student Records Office for each student attending Terra State Community College. The permanent record includes the student’s academic record from application for admission through final graduation.
All transcripts from other institutions, including high school and college, are part of the student’s permanent record and will not be released back to the student. Copies of the original transcript should be requested from the issuing institution.
Students may view and print an unofficial copy of their transcript through Banner Self-Service. To request an official copy of the transcript, please go to Banner Self-Service under the student records tab and select request a transcript.
No one may obtain a student’s transcript without that student’s explicit written consent (The Family Education Rights and Privacy Act of 1974, as Amended).
Students may contact the Student Records Office for additional questions regarding their student records.
Student’s Right to Continue Under the Catalog in Effect When the Student First Registered for Classes
It is recognized that the College will need to update its curriculum periodically.
When the curriculum of a student’s program changes, a candidate for graduation may elect to follow the requirements listed for the desired degree either in:
- the catalog in effect the year the student first registered for classes at Terra State Community College (if within the last four academic years); or
- any catalog in effect while the student is enrolled at Terra State, if within the previous four academic years; or
- the current catalog in effect at the time the student graduates.
In the event that the college no longer offers a course specified in an earlier college catalog, another course may be substituted. The choices for the course substitution(s) will be determined by the appropriate division Dean or his or her designee.
Transfer, Work Experience, and Other Kinds of Credit
Credit for Life Experience
(Alternative Academic Credit)
Students may be granted credit for the learning proficiencies acquired through previous training, work or life experiences. Required courses in a technology program may be waived for prior training or experience. Students interested in applying for this type of credit may request the Petition for Alternative Academic Credit form through the Student Records Office. They will then arrange an appointment with the dean of their division.
Students will be required to meet with a faculty member for each course for which they seek credit and document attainment of course learning outcomes through a portfolio, test, interview, or other means determined by the faculty member. The faculty member will recommend to the Dean whether credit should be awarded for prior learning.
Grade by Examination
The student must be officially enrolled in the course and have paid the tuition. After the second week of a term, a student may request Grade by Examination from an instructor. The instructor may give the exam when the student has demonstrated adequate prior education or training. If the results of the exam are satisfactory, the instructor will give a letter grade and credit for the course. The grade will be computed in the cumulative grade point average. Students need to complete the exam by the fifth week of a term, and may attempt the exam only once during a term. If a student is not satisfied with his or her examination grade, he or she may continue in the course and receive credit in the usual manner.
Students may receive credit for previous academic work or experience on the basis of a proficiency examination. Individuals may take a proficiency exam at any time prior to enrollment in the course. To take a proficiency exam, students need to request the Petition for Academic Proficiency Examination form through the Student Records Office. There is a $25 fee per course for the examination. The fee must be paid at the time the petition is filed.
If the results of the Proficiency exam are satisfactory, “CR” will be entered on the student’s permanent record. Such credit is not included in the student’s grade point average. Credit by proficiency examination cannot exceed two-thirds of the total hours toward an associate degree. Students who have received an “F” or withdraw (“W”) in a course for which they petition for proficiency examination should have their petition approved by the Registrar. These students also need to submit evidence of having completed supplemental work in the subject area.
Transfer Credit Evaluation
Students who have earned college credit at another college or university before attending Terra State Community College may be eligible for transfer credit.
An official evaluation of the transfer credit will be completed by the Student Records Office after the student has been admitted to Terra State Community College and has submitted official transcripts from all previously attended post-secondary institutions. An official transcript contains the signature of the registrar, the date issued, and an embossed seal.
Official transcripts must be electronically sent through a secure system to the Terra State Student Records Office from the issuing institution, or mailed from the issuing institution to the Registrar at Terra State, official transcript may also be placed in a sealed envelope at the issuing institution and hand-delivered to the Student Records Office at Terra State Community College. Please contact the Student Records Office at Terra State with any questions concerning the above procedure.
Students with international transcripts must send documentation to the American Association of Collegiate Registrars and Admissions Officers (AACRAO), which has course-by-course evaluation services. The online form to use, for international transcript evaluation, is located at http://ies.aacrao.org. Questions should be directed to the Student Records Office, Roy Klay Hall, room 200.
Transfer credit is granted for college-level and some technical courses earned at regionally accredited institutions of higher education for which students receive a passing grade as defined by the academic departments. Courses graded on a pass/fail or satisfactory/unsatisfactory basis are subject to further evaluation. The procedure for contesting transfer of credit decisions is detailed here .
Advanced Placement (AP) Credit
The state of Ohio, working through the University System of Ohio, has initiated policies to facilitate the ease of transition from high school to college as well as between and among Ohio’s Public colleges and universities.
Beginning in the Fall term 2009:
- Students obtaining an Advanced Placement (AP) exam score of 3 or above will be awarded the aligned course(s) and credits for the AP exam area(s) successfully completed.
- General Education courses and credits received will be applied towards graduation and will satisfy a general education requirement if the course(s) to which the AP area is equivalent fulfill a requirement.
- If an equivalent course is not available for the AP exam area completed, elective or area credit will be awarded in the appropriate academic discipline and will be applied towards graduation where such elective credit options exist within the academic major.
- Additional courses or credits may be available when a score of 4 or 5 is obtained. Award of credit for higher score values varies depending on the institution and academic discipline.
- In academic disciplines containing structured course sequences (Mathematics, Sciences, etc.), students are strongly advised to confer with their academic advisor to ensure they have the appropriate foundation to be successful in advanced coursework within the sequence.
A complete listing of credit awarded for an AP score of 3 or above for all University System of Ohio Colleges and Universities can be found at http://www.ohiohighered.org/transfer/advancedplacement.
College-Level Examination Program (CLEP)
Students may receive college credit for previous academic work by passing a CLEP exam. CLEP exams are offered in 33 introductory level college subjects. Students can earn between 3 to 12 credits by passing an exam. The college code for Terra State Community College is 5042. More detailed information can be found at www.collegeboard.org/clep.